Product tip Tuesday: Automate user management for M365

If you’re an IT admin, you’ve probably had your fair share of tedious, repetitive tasks that eat up your time. User lifecycle management (ULM) is a big one—provisioning new users, making mid-lifecycle changes, offboarding employees, and ensuring everyone has the right permissions. It’s not exactly thrilling work, but it’s critical. Do it wrong, and you open the door to security risks like over-permissioned users, data leaks, or worse—ex-employees still accessing company resources.

The good news? There’s a better way to handle all of this. BetterCloud’s integration with Microsoft 365 takes the grunt work off your plate and adds a layer of intelligence to the entire process.

Work smarter, not harder: Automate user lifecycle management (ULM)

Imagine an IT world where you don’t have to manually revoke access, reassign licenses, or track down unused accounts. BetterCloud gives you full control over Microsoft 365 user management—without the manual labor.

• Onboarding on autopilot – New hire? No problem. Automatically assign licenses, add users to the right groups based on department or location, and ensure they have access to the tools they need—before they even log in for the first time.
• Mid-Lifecycle adjustments, handled – Promotions, department changes, or relocations? BetterCloud lets you modify user roles, adjust permissions, and ensure access remains in sync with their evolving responsibilities.
• Harmonious offboarding – When an employee leaves, you don’t want to be second-guessing whether you revoked their OneDrive or SharePoint access. BetterCloud automates deprovisioning, so nothing slips through the cracks.

Security risks? Slashed. Time wasted on repetitive tasks? Practically gone.

Security and compliance without the sweat

Here’s a nightmare scenario: An ex-employee, long gone from your company, still has access to sensitive files. Or maybe someone in marketing has way too many permissions—like, ‘accidentally-delete-entire-drives’ too many.

BetterCloud eliminates these risks by:

• Automatically revoking access when an employee leaves
• Ensuring users only have the permissions they actually need
• Tracking usage data so you can see who’s using what (and what’s just collecting dust)

It’s like having an extra set of eyes on your Microsoft 365 environment, making sure nothing goes unnoticed.

Mergers and acquisitions without the chaos

M&As can be a logistical nightmare for IT. Multiple tenants, different user policies, scattered data—it’s enough to make anyone’s head spin. BetterCloud makes it simple to consolidate and manage users across Microsoft and Google Workspace environments.

With automated workflows, you can:

• Provision accounts for acquired employees in the target tenant
• Map user data effortlessly, so attributes like email, job title, and contact details stay intact
• Ensure consistent access and permissions, so no one ends up locked out—or worse, with access to something they shouldn’t have

No spreadsheets, no manual account juggling—just a smooth, controlled transition.

Get the full picture with true visibility

Managing Microsoft 365 without visibility is like driving blindfolded. BetterCloud gives you a dashboard where you can:

• See all user activity in one place
• Identify unused licenses (because why pay for what you don’t use?)
• Spot shadow IT applications before they become a problem

And because it integrates directly with Microsoft 365, you don’t have to stitch together multiple tools to get a clear view of your environment.

Your IT Team’s secret weapon

Here’s the thing—your IT team is too valuable to be stuck doing mind-numbing, repetitive tasks. You should be working on strategic projects, not manually resetting passwords or revoking old permissions.

With BetterCloud’s automation, security, and visibility tools, you get: ✔️ More time back to focus on what really matters ✔️ Fewer security risks from outdated permissions and lingering accounts ✔️Smarter insights into how your Microsoft 365 environment is being used

It’s time to stop fighting fires and start proactively managing IT like the powerhouse you are.

Ready to see how BetterCloud can change the game for your IT team? Learn more here.